AGM Minutes

 

Hughenden Valley Village Hall Committee

 Minutes of the Annual General Meeting held on 3rd December 2007.

 Present: Derek Ransom (Chairman), Roger Bryan (Assistant Treasurer), Jenny McGee (Secretary), Paul Cawte, Michael Sole, Hugh S, Councillor Lin Smith, Councillor Linda O’Malley, Councillor Tony Konieczny, Angus Idle, Tony Horton, Ian Stearn, Jill Leach, ‘Bev’ Beveridge, Roly Guiver, Dave Wright, Joan Steel, Hugh Steel, John Veysey

 Apologies: Christine and Eric Powell, Roger Thyer-Jones, Jill Graves, Josie Hutton, Chris Collins, Jenny Ing

 The veracity of the minutes of the previous AGM were proposed by Michael Sole, seconded by Dave Wright and signed in the book by the chairman.

 Matter Arising: The problem with the previous AGM was the lack of publicity: this year the AGM had been advertised in the local paper and in the Residents’ Newsletter, so the turnout should have been better.

 The chairman welcomed the presence of the three parish councillors and said that he had invited the District Councillors, but a council meeting that evening was preventing them from attending the AGM.

 The Chairman read his report, the transcript of which is attached.

 The Treasurer’s report was given by Roger, the Assistant Treasurer. The upshot was that we are showing a healthy balance of some £27,000 in both the current accounts and in the Village Hall account, making some £54,000 in total. The bill for some £13,000 for the repair of the flat roofs of the small hall and the committee room have not yet been paid. Disturbingly, there was a large amount of rot found in the roof when it was stripped. The accounts are not in their final form, but the total figures are not expected to change. The accounts will be passed to Geoff Crane to audit. Action: Roger

 Penny raised a question on whether we go to market to get best value from insurance and bank interest. The answer was that we do, but the savings were not worth the effort of changing.

 John Veysey asked about the regular income we receive from regular users now that we have lost the contribution from the BMW garage. The chairman made the point that we might need to look at the rental rates we charge and the amount we raise from Village Day. We have expenses like the re-roofing and kitchen refurbishment that cost tens of thousands that have to be paid for infrequently, for which funds need to be accrued.

 The acceptance of the Treasurer’s Report was proposed by John Veysey and seconded by Judy Biggs.

 Election of Officers

 The Chairman asked if there were any nominations for Chairman. There being none, he asked for somebody to propose him, as he was willing to stand. Judy Biggs proposed him and Diana Gibbons seconded. Derek was elected unanimously.

 Jenny McGee stepped down as secretary. The Chairman said that Tony Konieczny was prepared to stand. This was proposed by Jill Leach and seconded by Michael Sole and carried unanimously. Jenny stood down and Tony replaced her.

 Eric Powell was proposed as Treasurer by Penny Edwards, seconded by Judy Biggs and carried unanimously.

 Roger Bryan was proposed as Assistant Treasurer by Judy Biggs , seconded by John Veysey and carried unanimously.

 The auditor Geoff Crane was proposed by Jenny McGee, seconded by Lin Smith and carried unanimously.

 The Chairmen proposed that the public members of the committee be re-elected, these being:

 Diana Gibbons Christine Powell

 Michael Sole Roly Guiver

 Dave Wright Penny Edwards

 This was proposed by Judy Biggs, seconded by Jenny McGee and unanimously accepted.

 Representatives of the main users of the Hall are as follows

 Jill Graves Art Group

 Judy Biggs MS Society

 Roger Thyer-Jones Karate

 Jenny Ing Pre-School

 John Veysey HAGA

 Clive Webb Football

 Josie Hutton Valley Wives

 The Residents’ Association will be sending an ad-hoc representative

 The Fund Raising Committee is currently

 Vicky Bellamy Penny Edwards

 Diana Gibbons Janice Wynn

 Lin Smith ` Chris Collins

 These were proposed by Jill Leach, Seconded by Michael Sole and unanimously accepted.

 The Conservation Group was acknowledged.

 Stuart Hulley was nominated to continue as chairman of the Village Day committee, the next meeting for which was noted as 9th December at 2pm in the Committee Room.

 Thanks were given by Angus Idle for the Village Hall storing Residents’ Association documents.

 AOB

 Jenny McGee proposed a vote of thanks for the work of the Chairman. This was carried unanimously.

The positioning of the notice board was briefly debated, following recent threats by the owners of the old village shop to remove it. Tony Konieczny pointed out that Bucks CC had informed the Parish Council that the land on which the notice board sat was owned by Bucks CC. The notice board has been happily located in its present position for some years and to move it might expose it to vandalism if hidden out of sight of the road.

 John Veysey requested that we consider relocating the signpost to show the location of the Village Hall. The current one has been hidden for some years by hedging. It was agreed by the Chairman to consider this when the new access path was being implemented. Action: Derek

 Christmas The Lights in the tree were raised as an issue by Angus Idle, who thought they were unsatisfactory, although others have expressed positive views. Many agreed with this viewpoint. The lights were kept in the tree all year to save the cost of removing them, but this had not been satisfactory, but to put up lights of the standard of Naphill would be expensive (in the region of £500 to put up and take down each year). Nothing would be done this year, but the issue would be reconsidered for next year.

  The AGM closed at 20:45.

Drinks and food were provided for after the meeting by Jenny McGee and informal conversations followed.