Help Sheet 5

Adding a Photo Album

If you have photographs of an event that you want to put on the website, use the Photo Album to show them in a collection.

To enable the Photo Album

• Log in to your website
• Select ‘Manage website’ link near top of your webpages
• Choose ‘Use Standard pages'
• A list of services will appear
• Photo Album - click the ‘Enable’ button under the ‘Actions’ heading
• Under the ‘Enabled’ heading it should now say ‘Yes’  and Photo Album will appear in your left hand navigation.

Setting up folders for the Photo Album

• Select ‘Photo Album’ from the navigation menu
• Click ‘Add a new folder’
• Add a folder name
• Add a description of the folder contents
• Click ‘OK’
• You’ve now created a folder (container) for all your albums – you can create other folders for other albums if for instance they were about different topics or you can put all your albums in one folder
• By clicking the hyperlinks below you can manage your folder and add other folders or albums:
  • Add a new folder
  • Add a new album
  • Edit folder information
  • Move this folder to another folder
  • Delete this folder*
  • Modify this folder's permissions
  • Modify this package's parameters

Create a Photo Album

• Click ‘Add a new album’
• Complete the form - You only need to fill out the starred (mandatory) fields
• Click ‘OK’
• You can make changes to the form by clicking on ‘Edit album attributes’

Adding photos to your Photo album

• Select ‘Photo Album’ from the navigation menu
• Click the link to your album
• You are presented with a menu of options:
  • Add a single photo to this album
  • Add a collection of photos to this album
  • Edit these photos
  • Edit album attributes
  • Move this album to another folder
  • Delete this album* note:  this option is only available when the folder or album is empty, so you need to delete all the photographs before you can delete the album

Adding a single photo

• Click ‘Add a single photo to this album’
• Click ‘Browse’ button
• Choose image from the list
• Click ‘Open’
• If you wish enter a short title into the caption text box and add a short description
• You can also complete the photo story text box
• Click ‘OK’
• Repeat this process to add more
• Note: make sure jpegs have the suffix .jpg, not .jpeg
  To edit any details click on ‘Edit these photos’

Adding a collection – preparation

• To add a collection of photos you need to have zipped them.  The most common file compressing agent is WinZip -instructions on using it are below:
  • Open ‘WinZip’
  • Click ‘New’
  • Name the new Archive (folder which will contain the photos)
  • Click ‘OK’
  • You reach a browser, navigate to your photos
  • Either – add each photo separately
  • or you can make a selection by holding down ‘Ctrl’ key and clicking the ones you want – then click ‘Add’
  • The zip file will be saved in the same folder as the original photos

Adding the collection

• Click link ‘Add a collection of photos to this album’
• Click ‘Browse’
• Choose zip file containing collection
• Click ‘Open’
• Click ‘OK’ - You reach a log page
• Scroll to bottom
• Click link ‘View the images’ – You are taken to the page where your images are displayed

Editing photos

• Click link ‘Edit these photos’
• Scroll down the screen
• you can now edit the ‘Title’, ‘Caption’, ‘Description’ And ‘Story’
• There is a check box which allows you to hide the picture
• Each photo is surrounded by 4 option buttons
• The 2 option buttons on the left and right rotate the image 90 degrees from its present position
• If you choose the top or bottom option buttons then the image is rotated 180 degrees
• When you click ‘Submit’ you may find your image distorted but by pressing ‘F5’ (refresh) and it will display properly
  
• You can also perform the edit function on individual photos by:
• Clicking on the selected photo
• You will see a menu of options :
  • Show the html source code of the image for copy and paste
  • Make this photo the cover photo for this album
  • Edit photo attributes – allows you to edit the photo as above
  • Delete this photo – allows you to delete photo from display

Deleting a photo

• Click on the selected photo.
• From the menu of options select :
  • Delete this photo – allows you to delete photo from display