Minutes of Parish Council Meetings
Below are approved minutes of Parish Council meetings. ************************************* Minutes of the Meeting of Whitchurch Parish Council held in The Church Hall, Whitchurch on Monday 8th October 2007 at 7.30 pm Attendees: Cllr Pain – Chairman, Cllr Bond, Cllr Newman, Cllr Foot, Cllr Leggett, Sue Mordue -clerk. PCSO Wendy Taylor, Sgt Sinderman and 6 members of the public attended. 643. Apologies received from Cllr Walker · Residents of Mount Pleasant expressed their concern that their road is being used as a cut through. They believe the road humps have sunk and are making little difference to speeds. The Council agreed to ask BCC Highways On Call to do a site visit and review speeds and numbers of vehicles and also to straighten the road sign (LHS when approaching from the main road). The Police were asked to undertake a speed check with an unmarked car. · New dog bin on Church Headland Lane has not been emptied. · Whitchurch sign on Bushmead Road has been stolen along with public footpath signs in Church Headlands Lane. 645. Declarations of Interest – Cllr Newman declared a personal interest in agenda item 657c. 646. Minutes of the last meeting held on Monday 10th September 2007 were confirmed as a true record. 647. To discuss any matters arising from those minutes not covered by the agenda - none. 648. Finance: · It was resolved that the following cheques be paid: DW Windsor £1780.98 E Sharp Electrical £68.52 Clerks Pay and Expenses £303.41 UHY Hacker Young £470.00 Complete Gardens Waddesdon £480.00 Whitchurch and Oving Youth Club £18.00 Thames Valley Police £195.00 (see item 651) · The Council signed a letter to the bank requesting change of Clerk details, authority for the Clerk to transfer between the Whitchurch PC accounts only and obtain balances, and to change the daily balance of the current account to £1000. 649. Neighbourhood Policing: PCSO Wendy Taylor and Sgt Siderman discussed Neighbourhood Policing as it applies to Whitchurch and agreed to the Councils request for them to: · Introduce themselves to all the businesses in the village, · Walk around the village with a Councillor once a fortnight to meet local people and familiarise themselves with the local geography. · Attend meetings of the Youth Clubs Brownies/Guides twice a year (if these organisations agree) · Attend the PC meetings every 6 months. The PC had requested 2 monthly however they could not commit to this. The NAGs meetings attended by Cllr Newman would provide contact in between this time. · PCSO would supply her contact details and a photograph for the notice boards. · An Environmental Visual Audit will be undertaken when PSCO is accompanied by Cllr Pain on a walk around the village before the end of October. · Key Individual Numbers have been updated and contact will be made monthly. · They were alerted to some problems currently being experienced by residents in Ashgrove Gardens where a large group of youngsters have been demanding cash from pensioners and knocking on doors and are thought to be under the influence of drink and/or drugs. They will pursue this problem through the NAGs meeting and urge residents to contact the police with such issues. Cllr Pain thanked them for attending the meeting. 650. The following applications were discussed and the recommendation was: · 07/02456/APP – Green Acre Stables, Oving Road – conservatory – the Council had no objections. · 07/02505/ATC – Walnut Place, 15 Market Hill – fell one spruce and one unknown deciduous tree – the Council had no objections. 651. Highways: · The Parish Council agreed put truvello strips down for 7 days just past the bus stop outside the Doctors surgery on Oving Road. The Council agreed to issue a cheque for £195.00 to Thames Valley Police for this (see item 648 (a) above). · Clerk to report to HOC erosion of embankment on Oving Road between Hunters Yard and Trent Cottage and holes in road in same area. 652. Footpaths & Footways: · Hedge now cut along footpath at bottom end of Oving Road. · Foliage near telephone box and Spring Cottage now cut back. · Clerk to report protruding BT manhole on Sandpath. BCC still not repaired this footpath. · There are numerous signs missing and styles needing repair and Cllr Pain will review and advise. 653. Street Lighting: · Clerk to report blinking street light at end of Oving Road outside the Legion Hall to BCC. · Light out in Green Acres Road reported. 654. Recreation Ground: · Agreement gained to purchase a large litter bin from Neptune Outdoor Furniture Ltd to be installed by Cllr Bond. Cost £182 plus VAT and to be emptied weekly and padlocked by AVDC. · Update given by Cllr Pain on the recreation ground working group advising that BCA had assisted in the PC reapplying for funding following the decision that drainage work is required first to the field. Applications have been made for £40k to Wren (£24k equip, £16k drainage), £5600.00 to AVDC (match funding). This would result in £279.00 being required form the Parish Council. Decision expected in December and if approved the project would start early in the New Year. Preferred supplier has been back and the Village Association has kindly offered the proceeds from bonfire night to this project. · Wildlife Area - Grass is bring cut regularly and is looking better. Biodiversity officer from BCC Paul Holton has visited the field and made suggestions for a wildlife area and a pond. Funding is available for this from BCC. Cllr Pain has spoken with the school who are keen to be involved and requests Cllrs advise him if they are interested in siting on the Working Party for this project and also advise of anyone within the community who would wish to be involved. 655. Communications: · Web Site – contact had been made by a Miss Susan Holloway who is trying to obtain information on, and a copy of, Joseph Holloway’s book The History of Whitchurch and a History of Creslow written by another Holloway. · The publication of minutes was discussed and it was agreed that the draft unapproved minutes of the meeting would be sent to Whitchurch News and they would edit them as they wished annotating them as ‘abbreviated draft unapproved minutes’. The approved minutes would be put on the 2 notice boards in the village and on the website. · Getting Closer to Communities (GC2C) Exhibition – Cllr Pain updated on the exhibition and met with Freda Ackroyd who is a member of the Bucks County Council’s GC2C team and should be approached regarding issues with BCC acting as a focal point for Parishes. 656. Correspondence and other communications received since last meeting including: Buckinghamshire Minerals and Waste LDF – Preferred Options Consultation – decided not to respond. Cllr Pain to attend the BCA AGM. 657. Other Business: a) District Councillor update – nothing to report. b) Cllr Pain updated on Affordable Housing that Jean Fox Rural Housing Enabler has visited identified possible sites and is meeting with AVDC Planning to discuss locations identified. Some sites appear to be acceptable and good progress is being made. c) Co-Option of a new Councillor - Cllr Newman declared his personal interest and was not allowed to vote or be involved in this agenda item. Three candidates applied for the position of Councillor and were met by Cllr Pain and Cllr Bond and an overview was given of each candidate. Mr Hans Meijer of Manor Cottage, 2 Post Office Lane, Whitchurch HP22 4LA was elected. Cllr Pain would advise him. 658. Date of next meeting - 12th November 2007 The meeting closed at 9.30pm ************************************* Minutes of the Meeting of Whitchurch Parish Council held in The Church Hall, Whitchurch on Monday 10th September 2007 at 7.30 pm Attendees: Cllr Pain – Chairman, Cllr Bond, Cllr Newman, Cllr Foot, Cllr Walker,Cllr Leggett, Glyn Thomas – Clerk, minutes taken by Michelle Jackson. Sue Mordue (new clerk). No members of the public attended. 629. Parish Forum No residents attended. The Chairman welcomed Sue Mordue who was to take over the Clerk’s position. 630. Apologies None 631. Declarations of Interest – To declare any personal or prejudicial interests. None. 632. To confirm as a true record the Minutes of the Council meeting held on 9 July 2007 These were agreed and signed subject to the amendment of "OPC" to "WPC" under item 616. 633. To discuss any matters arising from those minutes not covered by the Agenda Cllr Newman reported that attendance at the Children’s Entertainment had been very poor at 24 compared to last year of 56. This was thought to have been due to lack of advertising around the village. Cllr Pain reported that use of the portable skateboard park had also been very poor. Cllr Pain reported that all Cllrs were now cheque signatories for WPC. A confirmation letter from NatWest Bank was expected shortly. The planning application 07/00689/APP – The Firs – Demolition & Erection of 4 Flats – the Development Control Committee agreed to a site visit and then the application will return to Committee for decision. 634. Financial Matters a. To approve accounts, circulated, to end of AugustThe Clerk reported on the accounts to the end of August and these were approved. b. It was resolved that the following cheques be paid: Clerks Pay and Expense £317.67, J Neal £480.00, Reg Porter £176.25, H Newman £9.44 635. Highways - To update on Speeding Issues It was proposed to hire a truvello strip from Thames Valley Police at a cost of £195 per week and advice would be sought from TVP regarding positioning somewhere between The Surgery and The Stud. Cllr Foot to report the damage to the island outside The Priory Hotel. 636. Footpaths & Footways - To update on repairs Cllr Leggett to try and find out owners of the footpaths around the village. The possibility of reinstating the Whitchurch Walkers was discussed. Cllr Foot to follow up on the overhanging foliage by The Old School House. The footway along Sandpath had yet to be repaired. Cllr Bond to report to BCC that the light outside the Legion Hall keeps flashing. 637 Street Lighting a. To report on Light repairs Cllr Bond to investigate the landowners of the foliage covering the lamp in the Meadows. b. To confirm location of new Street Light arms Work had been undertaken to replace streetlight arms MH2, HS11, HS10, HS9, HS8. Two spares were available for future replacements. 638. Web Site - To update on site Cllr Pain reported that an early photo of Whitchurch High Street had been received from a former resident which would be added to the website. 639. Other Business a. District Councillor Update The deferral of The Firs application was discussed. b. To update on recreation ground working group proposals Cllr Pain reported that a quote of £16k had been received to drain the land. It was proposed to spend up to £9200.00 to contribute towards the costs of undertaking the work. This was seconded and a unanimous vote recorded. The Clerk ( Glyn Thomas ) would liaise on the grant funding. It was agreed to proceed with the quote from Sign Wizard for an aluminium sign at a cost of £187.33 + VAT and installation of £70. The contractor for grass cutting had verbally quoted £300 to rotivate the ruts and fill in with top soil. It was agreed to defer this until after the drainage works had been undertaken. Contact to be made with O’Connors by Cllr Newman. c. To update on Affordable Housing Survey Cllr Pain read an email received from Jean Fox. The results of the survey had concluded that there was a need for Affordable Housing of up to 8 units. The Clerk (Glyn Thomas) to follow the project through.d. To update on Co-option Cllr Pain reported that 3 people had applied and that he and Cllr Bond would arrange meetings with the applicants and return to Council with a recommendation.e. To approve publication of draft unapproved Council minutes in Whitchurch News It was agreed to publish draft unapproved Council minutes in the Whitchurch News. 640. Complete Police Community Feedback Form Nothing to report. Cllr Newman reported on the NAG meeting and circulated the minutes. PC Adam Polkey had taken over from Sue James. Cllr Newman to represent WPC at Neighbourhood Action Group Policing Meetings. It was agreed that the Chairman write to Sgt Polkey proposing a regular police presence in the village. 641 Planning 07/01959/ALB 07/01957/APP – Quaker Barn – no objections. 07/01864/APP – 56 High Street – no objections. It was agreed that matters requiring a urgent response would be circulated in a separate folder. 642. Date of next meeting8 October 2007 The meeting closed at 9.15pm ************************************* Monday 9 July 2007 7.30pm The Church Hall, Whitchurch Attendees: Cllr Pain – Chairman, Cllr Newman, Cllr Foot, Cllr Walker, Cllr Leggett 14 visitors attended Council Meeting 616. Parish Forum Residents were concerned that WPC were considering building Affordable Housing on the recreation ground. Cllr Pain advised that the survey had been conducted to see whether there was a need and that residents were encouraged to complete and return the survey. He also advised that the recreation ground had been acquired from AVDC under a section 106 which stipulates that it is to be used as a public amenity for the village. He reported on phase 1 and 2 proposals for the recreation ground. He advised that a grant of £24k had been received from WREN. A villager queried whether WPC owned any other areas of land. Cllr Pain advised that it did not. A villager queried whether WPC had any intention of building a village hall or changing facilities on the recreation ground. Cllr Pain advised that at the current time it did not. A villager was concerned that WPC were not being open and giving residents enough information. There was concern over parking space available if the proposed flats were built on The Firs. 617. Apologies Cllr Bond, Glyn Thomas (the Clerk) 618. Declarations of Interest To declare any personal or prejudicial interests. None. 619. To confirm as a true record the Minutes of the Council meeting held on 11 June 2007 These were agreed and signed. 620. To discuss any matters arising from those minutes not covered by the Agenda Cllr Pain to be Lead Councillor for Aylesbury Vale Local Committee. 621. Financial Matters a. To approve accounts, circulated, to end of JuneThe accounts were approved. Clerk to email copies to all Cllrs. b. To confirm cheque runThe cheque run was approved. Cllrs were reminded that they needed to take ID into Natwest Bank, Market Square. 622. Highways a. To update on Speeding Issues A letter had been sent to Ann James at BCC in respect of the traffic survey statistics and a response awaited. The Clerk to follow up on the truvello strips for Oving Road. 623. Footpaths & Footways a. To update on repairsThe Clerk to report the overhanging foliage by the Old School House, 2 Oving Road. 624 Street Lighting a. To report on Light repairs The Clerk to follow up on lamp (8-1) in the Meadows which was covered in foliage and needed cutting back. b. To confirm location of new Street Light arms Seven streetlight arms had been ordered to replace MH2, HS11, HS10, HS9, HS8 and 2 spares. 625. Web Site a. To update on site Nothing to report. A volunteer to take over maintenance of the website was sought. 626. Other Business a. District Councillor Update Nothing to report. b. To update on recreation ground working group proposals Cllr Pain reported that a grant of £24k had been agreed from WREN. A response was awaited from Awards for All and AVDC in respect of grants. Cllr Pain had met with the preferred supplier of play equipment. On 14 August 12.00pm to 4.00pm a portable skateboard park was being provided. Cllr Pain to include details in the Whitchurch News. It was agreed that WPC should provide refreshments at the forthcoming Children’s Entertainment. Cllr Walker to display a poster in the school. c. To update on Affordable Housing Survey Already discussed during the open forum. Residents to be encouraged to complete the form. d. To discuss Planning Issues Cllr Pain reported on Agrivert’s reapplication. It was agreed that the Clerk should write a letter expressing WPC’s concerns in respect of traffic flow to arrive no later than 20 July. A petition would be circulated by all Cllrs. e. To consider By-Laws Cllr Bond had raised the list of suggested bylaws with AVDC and was awaiting a response. The Clerk’s contact telephone number needed to be included on the sign which advised that the land belonged to WPC. A litter bin in the area was also discussed. f. To update on Co-option Cllr Pain reported that he had approached a potential candidate who had unfortunately declined. It was suggested that Maggie Ewing may be interested. Cllr Pain to advertise the position in the Whitchurch News. 627. Complete Police Community Feedback Form Nothing to report. 628 Planning 07 /00372/APP – The Firs – Erection of 6 Flats 07/00689/APP – The Firs – Demolition & Erection of 4 Flats The Clerk to write opposing both applications on the grounds of increased traffic, parking, the height of the building which would overlook other properties. 629. Date of next meeting10 September 2007 The Chairman thanked people for their attendance and closed the meeting at 9.30pm. ************************************* Monday 11 June 2007 7.30pm The Church Hall, Whitchurch Attendees: Cllr Pain – Chairman, Cllr Bond, Cllr Newman, Cllr Foot, Cllr Walker 4 visitors attended Council Meeting 603. Parish Forum PCSO Wendy Taylor and PC Adam Polkey attended. NAG and traffic calming measures were discussed. Thanks were given to Brian Foulger for his valuable contribution as Chairman over the years and also to David Ryder Richardson and Richard Shuffill as Cllrs. 604. Apologies Cllr Leggett 605. Declarations of Interest To declare any personal or prejudicial interests. None. 606. To confirm as a true record the Minutes of the Council AGM held on 16 May 2007 These were agreed and signed. 607. To discuss any matters arising from those minutes not covered by the Agenda None. 608. Financial Matters a. To approve accounts, circulated, to end of May The accounts were approved. b. To confirm cheque run The Clerk reported that a cheque run would be produced for approval. It was reported that all Cllrs would be able to sign cheques and that two signatories were required. 609. Highways a. To update on Speeding Issues The traffic survey statistics were discussed and it was agreed to write to Ann James at BCC for her opinion as to whether any action could be taken. 610. Footpaths & Footways a. To update on repairs Cllr Pain reported on a letter he had received from a villager and advised that her comments had been passed on to the relevant parties. The overgrown hedges along Oving Road had yet to be cut back and the Clerk advised that BCC had been informed. 611 Street Lighting a. To report on Light repairs There had been no light repairs this month. The lamp (8-1) in the Meadows was covered in foliage which needed cutting back. b. To confirm location of new Street Light arms These were confirmed as MH2, HS11, HS10, HS9, HS8. The Clerk to order 2 further streetlight arms to be kept in stock. 612. Web Site a. To update on site Cllr Pain reported that there was a website for Whitchurch in Shropshire. Links had been added to both Whitchurch websites to redirect visitors should they log onto the wrong site. 613. Other Business a. District Councillor Update Cllr Bond reported on the proposal to build a new housing development and link road between Aston Clinton and Stone. It was agreed that this item should be added to the July agenda for discussion. b. To update on recreation ground working group proposals Cllr Pain reported that the grass had been cut and that a quote had been received from Complete Gardens. It was agreed that Complete Gardens should be asked to do occasional cuts whilst a second quote was sought. Cllr Bond to speak to George Cheshire regarding drainage and AVDC regarding signage. c. To update on Affordable Housing Survey Cllr Pain reported on the meeting which he and the Clerk had attended. The survey would be included in the July edition of the Whitchurch News. d. To discuss Planning Issues Jack Peeters, Oving Parish Councillor, to come and talk at the next meeting (6.30 pm on 9 July 2007) about planning issues. e. To confirm Sue Mordue appointment as Clerk The Clerk reported that Sue Mordue had accepted WPC’s offer but was unable to attend meetings for a few months due to ill health. The Clerk offered to remain in the post until such time as Sue Mordue could take over. g. To consider By-Laws Cllr Bond to raise with AVDC. h. To decide on Lead Councillors Cllr Leggett – churches Cllr Walker – school Cllr Foot – highways Cllr Pain – footpaths Cllr Newman – NAG Cllr Bond - GC2C/Local Communities i. To decide on Cooption It was unanimously agreed to co-opt. Interested parties should write to the Chairman. 614. Complete Police Community Feedback Form Nothing to report. 615. Date of next meeting 9 July 2007 The Chairman thanked people for their attendance and closed the meeting at 9.30pm. ************************************* Wednesday 16 May 2007 8.00 pm The Church Hall, Whitchurch Attendees: Cllr Foulger – Chairman, Cllr Pain, Cllr Bond, Cllr Newman Cllr Foot, Cllr Leggett, Cllr Walker 1 visitor attended Council Meeting 589. Apologies None 590. Election of Chairman Cllr Pain was nominated. The nomination was seconded. There were no further nominations. Cllrs unanimously voted Cllr Pain as Chairman for the ensuing year. Thanks were given to Brian Foulger and Cllrs congratulated. Cllr Pain took the Chair 591. Election of Vice Chairman Cllr Bond was nominated. The nomination was seconded. There were no further nominations. Cllr Bond was duly elected by a majority vote as Vice-Chairman for the ensuring year. 592. Acceptance of Office All Cllrs completed the relevant Acceptance of Office documents. 593. Parish Forum followed by Annual Parish Council Meeting There were no issues raised. 594. To confirm as a true record the Minutes of the Council Meeting held on 17 April 2007 These were agreed and signed. 595. To discuss any matters arising from those minutes not covered by the Agenda No matters arising. 596. To confirm Standing Orders It was agreed to adopt the Standing Orders which the Clerk would circulate to all Cllrs. 597. Highways a. To update on Speeding survey The Clerk was pursuing Jacobs Babtie in respect of the truvello strips. Cllr Foot to provide a copy of the statistics for the survey BCC had carried out on Bushmead Road in 2006. 598. Financial Matters a. To approve the accounts to date The Clerk reported on the accounts which were duly approved. It was agreed that 2 signatures would be required and that the following Cllrs would be cheque signatories: Cllr Pain, Cllr Bond, Cllr Newman, Cllr Foot, Cllr Leggett, Cllr Walker. 599. Street Lighting a. To update on replacement program It was agreed to proceed along the High Street. 600. Other Business a. To update on Recreation Ground Working Group It was agreed to proceed with the quote for £1800 to drain the football pitch. The Clerk to pursue PlayDale. Quotes and designs for the play area for preschool – to 10 year olds had been received and made available for comment by villagers at the May Feast. The working group to consider. Bids had been made to WREN for £24k, AVDC for £2.5k and Awards for All for £3.5k. Quotes for grass cutting were expected the following week. The brickwork in the car park needed attention and it was suggested that the work could be undertaken as part of the community service programme. b. To update on Affordable Housing Survey The survey would be included in the village newsletter and posters would be displayed around the village. c. To report on May Feast Cllr Pain reported on the May Feast and it was agreed to rent a marquee for use by Whitchurch residents. d. To update on new Parish Clerk One candidate had been put forward. It was proposed that Sue Mordue be appointed as Clerk with a 3 month probationary period. This was unanimously agreed. 601. Complete Police Community Feedback Form It was reported that windows in the Legion Hall had been broken Friday 11 May/Saturday 12 May. 602. Dates of meetings 11 June 2007 Thanks were given to the Clerk for his advice and support. The Chairman thanked people for their attendance and closed the meeting at 9.20pm. ************************************* Tuesday 17 April 2007 7.30pm The Church Hall, Whitchurch Attendees: Cllr Foulger – Chairman Cllr Foot Cllr Pain Cllr Bond Cllr Newman Cllr Ryder-Richardson 3 visitors attended Council Meeting 576. Parish Forum Visitors queried the plans for the recreation ground and in particular the positioning of the multigoal. Cllr Pain advised that he had marked out the proposed. Other concerns were the drainage ditch, whether the foliage would remain and how the area would be secured at night to deter youths. 577. Apologies Cllr Shuffill, Cllr Bond – would be late 578. Declarations of Interest To declare any personal or prejudicial interests. None. 579. To confirm as a true record the Minutes of the Council Meeting held on 12 March 2007 These were agreed and signed. 580. To discuss any matters arising from those minutes not covered by the Agenda None. 581. Financial Matters a. To approve accounts, circulated, to end of March The Clerk reported on the accounts to the end of the financial year and these were unanimously approved. It was agreed to make a contribution of £60 to PCC in respect of the Whitchurch Newsletter. b. To appoint Internal Auditor It was unanimously agreed to reappoint Jonathan Gibbs. 582. Highways a. To update on Market Hill flooding The Clerk to write to confirm exactly what work had been undertaken. 583. Footpaths & Footways a. To update on repairs The Clerk had reported the locked gate up Whitchurch Hill. 584 Street Lighting a. To report on Light repairs There had been no light repairs this month. b. To decide on Replacement 2007/8 The budget allowed for 5 new streetlights and it was agreed that the Clerk should order them. The locations would be decided at the next Council meeting. 585. Web Site a. To update on site Nothing to report. 586. Other Business a. District Councillor Update Cllr Bond reported that the District Council offices in Exchange street would be demolished and replaced with temporary car parking. b. To update on recreation ground working group proposals Cllr Pain reported that a donation of £5k had been received from Awards for All and it was hoped that the first phase would be completed within the next 4-6 weeks. Two quotes had been received in respect of phase 2 and a third quote awaited. Grants had been applied for from WREN, AVDC and Awards for All. c. To update on dog bins Cllr Pain had investigated the complaint received from a parishioner in respect of the dog bin sited in Oving Road. It was proposed that the dog bin remain in its current location. A majority vote agreed. d. To decide on Affordable Housing survey The Clerk advised that he was due to meet with Jean Fox the following week. e. To advise on May Elections The Clerk reported that there had been 6 applications: Ashley Bond, Paul Foot, Suzanne Leggett, Harold Newman, Andrew Pain, Marian Walker. The Clerk congratulated Cllrs Bond, Newman and Pain. Cllr Pain thanked Cllrs and the Chairman for their contribution over the years. f. To receive Clerk’s report The Chairman reported that the Clerk had tendered his resignation and thanked him for his guidance and support over the years. Thanks were also given to Cllr Ryder-Richardson for his assistance as Vice-Chairman. The Clerk thanked Cllrs and the Chairman for their co-operation and offered to assist with the recruitment of a new Clerk. g. To consider By-Laws Cllr Pain reported on possible by-laws and advised that the working group would be putting together a proposal. It was agreed that a notice would be installed stating that the gates would be locked overnight. It was also agreed that O’Conners be contacted to arrange a grass cut and that they should be invited to quote for regular cutting. 587. Complete Police Community Feedback Form Nothing to report. The next NAG meeting would take place on Thursday 19 April 2007. Cllr Pain would attend and report the graffiti problem. 588. Date of next meeting 16 May 2007 The Chairman thanked people for their attendance and closed the meeting at 9.20pm. ************************************* Monday 12 March 2007 7.30pm The Church Hall, Whitchurch Attendees: Cllr Foulger – Chairman Cllr Foot Cllr Pain Cllr Bond Cllr Newman Cllr Ryder-Richardson 9 visitors attended Council Meeting 562. Parish Forum Two visitors provided background for the planning application for Kempson House and the personal situation of the owner. A visitor was concerned about the traffic problems in respect of the planning application for the The Firs. A letter was passed to the Chairman also expressing objections to the planning application. 563. Apologies Cllr Shuffill 564. Declarations of Interest -To declare any personal or prejudicial interests. Cllr Bond – 573.d. 565. To confirm as a true record the Minutes of the Council Meeting held on 12 February 2007 These were agreed and signed. 566. To discuss any matters arising from those minutes not covered by the Agenda None. 567. Financial Matters To approve accounts, circulated to end of FebruaryApproved. The Clerk advised that monies had been received in respect of the insurance claim for the lamp post in Ashgrove Gardens which had been damaged by a car. 568. Highways a. To update on Market Hill flooding Surface water drainage works were in progress. The Clerk to remind about the replacement pipe needed near The Thistle pub. 569. Footpaths & Footways a. To update on repairs The Clerk reported that BCC were pursuing the overhanging footpath opposite the Chapel from The Priory to Church Headland Lane. The Clerk to report overhanging footpath in Ashgrove Gardens by the school. 570 Street Lighting a. To report on Light repairs There had been no light repairs this month. b. To decide on two locations as Replacement program The two new poles had been installed in Post Office Lane and outside the Village Hall and the arms would be fitted imminently. 571. Web Site a. To update on site Nothing to report. 572. Other Business a. District Councillor Update Nothing to report. b. To update on recreation ground working group proposals Cllr Pain reported that the keys to the barrier had now been received and that security measures were being undertaken. The sliding barrier was now in place and a contract placed with S R Garrads to fit anti-traveller posts around the car park within the next few weeks. A sign had been displayed stating that WPC now owned the land. Cllr Bond would be attending the Aylesbury Vale Funding Fair. c. To update on dog bins The two new dog bins were now in place in Oving Road and Church Headland Lane. The Clerk had reported that the one in Church Headland Lane needed straightening. A complaint had been received in respect of the one in Oving Road by the house owner. It was agreed that Cllr Pain should investigate the complaint. d. To decide on Affordable Housing durvey The Housing Needs Survey had been circulated and it was agreed to proceed. e. To advise on May Elections The Clerk reported that he would be collecting forms on Wednesday and that notices would be displayed on the board from this date. Cllr Ryder-Richardson or AVDC would be the contacts for obtaining a form. Forms were due back by 3 April 2007. 573. Planning a. 07/00409/APP – 64 Ashgrove Gdns - 2 storey side & 1 storey side & rear - Oppose b. 07/00373/APP – 22 Ashgrove Gdns – 1 storey side, loft conv & dormer – No objections c. 07/00449/APP – Barrettstown Stud – 15m Wind Turbine - Oppose Cllr Bond left the meeting for the following item d. 07/00372/APP – Kempson House – Dwelling & Annexe - Oppose. e. 07/00372/APP – The Firs – 6 flats 3 storey - Oppose 574. Complete Police Community Feedback Form Nothing to report. 575. Date of next meeting 16 April 2007, 16 May 2007 The Chairman thanked people for their attendance and closed the meeting at 8.40pm. ************************************* Monday 12 February 2007 7.30pm The Church Hall, Whitchurch Attendees: Cllr Foulger – Chairman Cllr Foot Cllr Pain Cllr Shuffill Cllr Bond Cllr Newman Cllr Ryder-Richardson 2 visitors attended Council Meeting 548. Parish Forum Mrs Jean Fox, Bucks Community Action addressed the Council about Affordable Housing and leaflets detailing the process were also circulated. A visitor reported that the footpath sign by Kempson Farm was missing. The Clerk to report. 549. Apologies None. 550. Declarations of Interest -To declare any personal or prejudicial interests. None. 551. To confirm as a true record the Minutes of the Council Meeting held on 15 January 2007 These were agreed and signed subject to a spelling amendment in 542. 552. To discuss any matters arising from those minutes not covered by the Agenda None. 553. Planning. To update on Composting Plant at Hardwick, Wind Turbine and Old Quarry Barn The Clerk reported that the application for the wind turbine would not be granted and that AVDC Enforcement were undertaking an investigation regarding the Old Quarry Barn. The Council were advised of a public meeting which was to take place on 13 February 2007 in respect of a proposed Composting Plant in Hardwick. It was agreed to defer any action until after the public meeting had taken place. An application in respect of Kempson House was being circulated. 554. Financial Matters The Clerk reported on the accounts to end of January and they were approved. The Clerk advised that he had submitted an insurance claim in respect of the lamp post which had been damaged by a car. 555. Highways a. To update on Market Hill flooding Surface water drainage works were due to take place from 5 March 2007 for 2 weeks. b. To report on Speeding concerns Cllr Newman reported on the meeting he had attended in respect of traffic calming. It was proposed to hire a Truvello strip for 1 week at a cost of £200. A majority vote agreed. It was further proposed that the strip be sited along Oving Road. A majority vote agreed. The Clerk to action. 556. Footpaths & Footways 557. Street Lighting a. To report on Light repairsThere had been no light repairs this month.b. To decide on two locations as Replacement program The two locations agreed were Post Office Lane and outside the Village Hall. Cllrs agreed to the additional £900 cost in respect of the light in Post Office Lane.A parishioner had requested that the Council consider installing a light in Castle Lane. It was agreed that this would be considered in the next financial year. 558. Web Site a. To update on site Cllr Pain reported that a parishioner had provided snow scene photos of the village which were being added to the website. 559. Other Business a. District Councillor Update It was reported that there were proposals to amalgamate County Council and District Council. Details were in circulation. b. To update on costs on recreation ground takeover from AVDC The Clerk reported that the legal costs for the takeover had been higher than budgeted but still at a discounted price. Council agreed the extra costs. c. To update on recreation ground working group proposals Cllr Pain reported on the working group and the required funding for the second phase of approximately £30k. The Aylesbury Vale Funding Fair was due to take place on 22 March 2007 to which members of the working group hoped to be able to attend. It was agreed to proceed with the drainage of the field and the installation of barriers around the car park. Information on Safety Notices had been received. d. To decide on dog bins It was agreed to site the bins in Oving Road at the kissing gate on the footpath and on Church Headland Lane. The Clerk to contact BCC and Highways respectively. e. To discuss Affordable Housing It was agreed to undertake the Housing Needs Survey and that the Clerk should obtain a copy of the questionnaire for circulation to all Cllrs for review prior to distribution to parishioners. 560. Complete Police Community Feedback Form Nothing to report. 561. Date of next meeting 12 March 2007 The Chairman thanked people for their attendance and closed the meeting at 9.10pm. ************************************* Monday 15 January 2007 7.30pm The Church Hall, Whitchurch Attendees: Cllr Foulger – Chairman Cllr Foot Cllr Pain Cllr Shuffill Cllr Bond Cllr Newman 2 visitors attended Council Meeting 534. Parish Forum PC Manjit Bhangoo (454) (mobile 07800 702903) introduced herself as one of the new Neighbourhood Officers for South Bucks. She also gave details of her colleague Adam Polkey (3200) who had been unable to attend the meeting. The Chairman thanked visitors for their interest and concerns. 535. Apologies Cllr Ryder-Richardson 536. Declarations of Interest -To declare any personal or prejudicial interests. None. 537. To confirm as a true record the Minutes of the Council Meeting held on 13 November 2006 These were agreed and signed subject to the amendment of "AVDC" to "BCC" in item 520. 538. To discuss any matters arising from those minutes not covered by the Agenda None. 539. Planning. To update on Vicarage usage The Clerk reported that a response was still awaited from the diocese. Application for wind turbine The application was discussed and a majority vote supported the application but were opposed to the size. 540. Financial Matters The Clerk reported on the accounts to end of December and they were approved. The Council agreed a precept of £13,325. 541. Highways a. To update on bank adjacent to A413The Clerk advised that this was pending until the new financial year. b. To report on Market Hill floodingThe Clerk advised of the temporary traffic order to close Market Hill from 5 March to 19 March in order carry out surface water drainage works. 542. Footpaths & Footways a. To update on repairsThe Clerk to report the overhanging hedges on the footpath by The Old House and the footpath opposite Barrettstown Farm. 543. Street Lighting a. To report on Light repairs The Clerk reported that 3 repairs had been carried out and that no further repairs had been reported. b. To update on Replacement program The Clerk reported that this years replacement program had started and he was asked to investigate whether it was possible to connect a light to the pole opposite the Priory Hotel in Church Lane as part of the next financial years program. 544. Web Site a. To update on site Cllr Pain reported that meeting dates for 2007 had been added to the website. 545. Other Business a. District Councillor Update Nothing to report. b. To update on Recreation ground takeover from AVDC The Clerk reported that the monies had now been received. c. To update on Recreation ground working group proposals Cllr Pain reported on the working group discussions and proposed to proceed with the installation of a 15m sq tarmac area and multi-goal. This was unanimously agreed. d. To decide on dog bins The Clerk reported that AVDC had rejected the location of the dog bin by the cricket pitch and that they had instead suggested that dog bins be put in place at all access routes to the land. This would be at an extra cost of £400. After discussion it was agreed that two extra dog bins should be installed, 1 by the churchyard/cricket pitch and 1 in Oving Road. Cllrs Pain and Newman would take responsibility for finding suitable locations by the churchyard/cricket pitch and Oving Road respectively. e. To discuss Affordable Housing It was agreed that the Clerk should confirm the arrangement for Jane Fox of BCA to address the February meeting in respect of affordable housing. f. To update on GC2C The Clerk reported on the GC2C meeting. 546. Complete Police Community Feedback Form Nothing to report. 547. Date of next meeting 12 February 2007 The Chairman thanked people for their attendance and closed the meeting at 9.25pm. ************************************* Monday 13 November 2006 7.30pm The Church Hall, Whitchurch Attendees: Cllr Foot Cllr Pain Cllr Bond Cllr Ryder-Richardson 4 visitors attended (Quintin Ings-Chambers & PCSO invited but did not attend) Council Meeting Cllr Ryder-Richardson took the chair. 520. Parish Forum The issue of flooding in Market Hill was raised and Cllr Ryder-Richardson provided an update on the situation. The visitor wished to thank the Council for its efforts so far. Drainage/sewerage problems were raised. It was agreed that WPC would chase up BCC every 6 months to request that the drains be checked and cleared if necessary. Dog fouling was raised and it was advised that photographic evidence would be required in order to prosecute. It was agreed that a supply of yellow bags be attached to the dog bins. The visitor would write an article for the Whitchurch newsletter.The Chairman thanked visitors for their interest and concerns. 521. Apologies Cllr Shuffill, Cllr Foulger, Cllr Newman 522. Declarations of Interest; To declare any personal or prejudicial interests. None. 523. To confirm as a true record the Minutes of the Council Meeting held on 9 October 2006 These were agreed and signed. 524. To discuss any matters arising from those minutes not covered by the Agenda None. 525. Planning. To update on Vicarage usage The Clerk reported that a meeting to discuss the application had taken place and a response was awaited from the diocese. 526. Financial Matters The Clerk reported on the accounts to end of October and they were approved. 527. Highways a. To update on bank adjacent to A413 The comprehensive report received from Paul Roberts at BCC had now been circulated. There was nothing further to report. b. To report on Market Hill flooding Cllr Ryder-Richardson read out the report: 1. There is a collapsed pipe opposite Crabsgrove which is to be repaired/replaced in this financial year. It was noted that WPC would pursue Thames Water. c. To discuss Traffic Calming The Clerk reported on the traffic monitoring which had taken place in Weedon at a cost of £200 for one week. The traffic monitoring on Oving Road was discussed and it was agreed that Cllr Foot would try and obtain the data from the survey and forward to the Clerk before the Council proceeded with any further traffic monitoring systems.d. To confirm obtrusive foliage policy The Clerk advised of the policy. Residents were responsible for cutting back overhanging hedges. If it is not done BCC write formally to the resident giving them a number of days in which to comply. If they do not BCC will undertake the work and request payment from the resident. The Clerk to request that any letters sent by BCC be copied to WPC. The Clerk to report the overhanging hedges outside Old School Lane and the public footpath leading to Whistle Hole believed to belong to Tudor House. 528. Footpaths & Footways a. To update on repairs The Clerk advised that Sandpath had now been repaired and that the rotten sleeper on the bridge over the stream had been reported. 529. Street Lighting a. To report on Light repairs The Clerk had reported 3 during the last month and also the island outside the Priory Hotel in the high street. b. To update on Replacement program The Clerk reported that the lights were due for delivery on 6 December and would hopefully be installed before Christmas. It was agreed that the streetlight in Ashgrove Gardens did need replacing. The Clerk to contact DW Windsor and also pursue an insurance claim. The Clerk reported on a problem with a street light in Oving and proposed that WPC lend OPC one of the new lights. If it was suitable, OPC would then order a replacement for WPC. This was unanimously agreed. 530. Web Site a. To update on site Cllr Pain reported that a link to the new website address had been set up and would be announced in the newsletter. 531. Other Business a. District Councillor Update The system for circulating planning applications was discussed and after discussion it was agreed to continue with the current system. Cllr Bond reported on the issues raised at the Aylesbury Traffic Seminar organised by BCC. b. To update on Recreation ground takeover from AVDC The Clerk reported that the takeover of the Recreation ground had been finalised. c. To update on Recreation ground working group proposals Cllr Pain reported on the working groups discussions. It was agreed that a note be included in the Whitchurch newsletters advising of WPC’s acquisition of the land. The working group would consider the details of restriction and ownership notices as soon as possible. Grants for the play area would be pursued early in 2007. Cllr Ryder-Richardson wished to thank Cllr Pain and the working group for their efforts. d. To decide on Cricket ground dog bin The Clerk reported that Alan Wand would be producing a plan in respect of where the dog bin should be located. 532. Complete Police Community Feedback Form A fire engine had been called to Oving Road and on its return, a number of youths had thrown mud. Cllr Bond to provide details to the Clerk for him to report. The signpost from Ashgrove Gardens had been stolen but subsequently found. The Clerk to advise that it needed repairing not replacing. 533. Date of meetings 15 January 2007 The Chairman thanked people for their attendance and closed the meeting at 9.25pm. ************************************* Monday 9 October 2006 7.30pm The Church Hall, Whitchurch Attendees: Cllr Foulger – Chairman Cllr Foot Cllr Pain Cllr Shuffill Cllr Bond Cllr Newman Cllr Ryder-Richardson 1 visitor attended Council Meeting 506. Parish Forum No issues were raised by the visitor. The Clerk advised on procedure. 507. Apologies Cllr Bond. 508. Declarations of Interest -To declare any personal or prejudicial interests. None. 509. To confirm as a true record the Minutes of the Council Meeting held on 11 September 2006 These were agreed and signed. 510. To discuss any matters arising from those minutes not covered by the Agenda None 511. Planning. To update on Vicarage usage A meeting had been arranged for 10 October 2006 between Roger Horwood, the Vicar, Cllr Ryder-Richardson and the Clerk to discuss the usage of the vicarage. 512. Financial Matters The Clerk reported on the half yearly accounts and they were approved. Cllr Bond arrived 513. Highways a. To update on bank adjacent to A413 A comprehensive report had been received from Paul Roberts at BCC which included estimated costs. It was agreed that the report be circulated to Cllrs for consideration and that the issue be added to the agenda for discussion at the November meeting. b. To report on Market Hill flooding Cllr Ryder-Richardson reported on the damage to houses and garages in Market Hill caused by the flooding after the recent heavy rainfalls. Contractors would be carrying out drain clearance work on 16 October 2006. It was proposed that Cllr Ryder-Richardson take the lead on this project with the assistance of the Clerk. Cllr Foulger seconded. Unanimously agreed. c. To discuss Traffic Calming The Clerk reported that Ann James had taken over from Mandy Simons in respect of community policing policies. The Clerk provided a report for traffic monitoring in Weedon for review by Cllrs. It was agreed that the Clerk request the results of the traffic calming survey which had been undertaken. 514. Footpaths & Footways The hedge along Sandpath had been reported but had yet to be cut back. The Clerk would report that one of the sleepers on the bridge over the stream on footpath had rotted through and was dangerous. Parked vehicles were destroying the footpath along Ashgrove Gardens by the school. 515. Street Lighting a. To report on Light repairs All necessary light repairs had been reported by the Clerk. b. To update on Replacement program The Clerk had received 2 further quotes to install 7 lights. It was agreed that the Clerk should decide which quote to proceed with as there was little difference in cost between them. It was also agreed that the Clerk should decide on the location of the 7 replacements. 516. Web Site a. To update on site Cllr Pain reported on the website. 517. Other Business a. District Councillor Update Nothing to report. b. To update on Recreation ground takeover from AVDC The Clerk reported that the takeover was in progress but had yet to be finalised. c. To decide on Cricket ground dog bin The Clerk reported that he had received written confirmation from Mr & Mrs Palin. The Clerk to order the dog bin and contact Alan Wand in respect of where it should be positioned. 518. Complete Police Community Feedback Form Nothing to report. Cllr Pain reported on the Area Commanders meeting. The possibility of sharing the costs (£15k/year) of a PCSO with neighbouring parishes was discussed. Cllr Ryder-Richardson proposed deferring making a decision. Seconded by Cllr Bond. Unanimously agreed. Cllr Newman reported on the letter provided by the police which Cllrs could issue to illegally parked cars. It was agreed that the letter would be emailed to Cllrs for review and that the issue would be added to the agenda for discussion at the November meeting. 519. Date of meetings 13 November 2006 The Chairman thanked people for their attendance and closed the meeting at 9.00pm. ************************************* Monday 11 September 2006 7.30pm The Church Hall, Whitchurch Attendees: Cllr Foulger – Chairman Cllr Foot Cllr Pain Cllr Shuffill Cllr Bond Cllr Newman 1 visitor attended 492. Parish Forum It was reported that the hedge along Sandpath was overgrown and obstructed the pathway. A visitor enquired about the local Community Police Officer. It was agreed that the Clerk would obtain a photograph of PC Ryan Whiles to display on the noticeboard. It was felt that the noticeboard was not being kept up to date with important information resulting from council meetings and that there was no notification of forthcoming parish council meetings. As minutes could not be displayed until approved, it was agreed that the visitor would note salient points and include them in the newsletter. The Chairman thanked the resident for his interest and assured him his views would be considered. 493. Apologies PC Ryan Whiles. 494. Declarations of Interest None. 495. To confirm as a true record the Minutes of the Council Meeting held on 10 July 2006 These were agreed and signed. 496. To discuss any matters arising from those minutes not covered by the Agenda Item 482 The Clerk advised that refreshments at the Children’s Summer Entertainment event had cost £12.11. Item 486 It was reported that BCC had not attended. The Clerk to pursue. Item 487 The streetlight at 22 Ashgrove Gardens had not been attended to as yet. The Clerk to pursue. The Clerk advised of progress in respect of the light at 72 Ashgrove Gardens. The litter bin had been smashed by a driver who did not have a licence or insurance. It was agreed that the Clerk would obtain a quote for replacing the bin and relocate it to the other side of the road outside the school. The invoice would be sent to the vehicle’s registered owner. 497. Planning. To discuss Vicarage usage Planning permission for the Vicarage had been refused as it is a Listed building. It was agreed that Cllr Ryder-Richardson draft a letter to the Archdeacon and Bishop on behalf of WPC proposing that the Vicar move into the Vicarage. 498. Financial Matters The Clerk reported on the new format of the accounts and they were approved. 499. Highways a. To update on bank adjacent to A413 - The Clerk reported that the roundabout at Oliffe Way should be completed the following day and that the traffic lights at Watermead should go live by the end of the week. Work would then commence on the Horse & Jockey roundabout. A meeting had taken place with Paul Roberts of BCC who would undertake a study on what could be removed from the bank adjacent to the A413 and his report was awaited. It was reported that a road sign at 37a Oving Road had been hit and was hanging over the road. The Clerk would report to BCC. 500. Footpaths & Footways It was reported that the Sandpath footpath was breaking up. The Clerk would report to BCC. Litter around the village was a general concern. 501. Street Lighting a. To report on Light repairsThe Clerk would follow up on the streetlights at 22 and 72 Ashgrove Gardens.b. To update on Replacement program The Clerk had received a quote for £3.5k to install 7 lights. Two further quotes were being obtained. 502. Web Site a. To update on site The website was now up to date with approved minutes and forthcoming meeting dates. 503. Other Business a. District Councillor Update Cllr Bond reported on the Clean Neighbourhood Act which would be coming into force this year. Parish councils could have the power to issue tickets/fines for parking on grass verges, graffiti, dog fouling etc if they so wished. After discussion, the Clerk suggested the issue be raised at the NAG meeting to take place on 20 September. b. To update on Recreation ground takeover from AVDC A meeting had taken place with John Leggett of Parrot & Coales and all questions answered. The overgrown hedges and trees were discussed. Cllr Ryder-Richardson proposed that WPC take over the ground from AVDC in its current condition and receive a lump sum of £42.670.50 for maintenance. This was seconded by Cllr Bond. Cllr Newman proposed that WPC did not take over the ground in its present condition. There were no seconders. A majority vote agreed to take over the ground in its current condition. Cllr Newman dissented. The Clerk would contact John Leggett to advise of the Council’s decision. The funds would be put on deposit. c. To decide on Cricket ground dog bin The Clerk reported that he had received verbal confirmation from Mrs Palin but was awaiting written agreement. 504. Complete Police Community Feedback Form Nothing to report. The results of the traffic calming survey were discussed. It was agreed to add this issue to the next agenda and that Cllr Ings-Chambers and PC Ryan Whiles should be invited to attend. 505. Date of meeting 9 October 2006 The Chairman thanked people for their attendance and closed the meeting at 9.15pm.
2. The ditch in the field owned by Colin Roper where the Market Hill main drain disgorges is to be dug out by the owner. Darren Smith of Highways will send Mr Roper a letter to this effect.
3. There is a short stretch of drain under Weir Lane between two gulleys that needs to be unblocked. This does not impede the flow of water from the Oving Road.
4. Four pipe runs - currently 3 inch or 4 inch diameter - under Market Hill that connect various gulleys and manholes to the main manhole in Market Hill are to be replaced with 6 inch diameter pipes. This will be undertaken in the next financial year.
5. The ditch to the north of the A413 that runs from Bond's Farm entrance to the roundabout is to be dug out. Darren Smith intends to approach the owners of the ditch in this regard.
6. Several kerb weirs on both sides of the A413 between Mount Pleasant and the roundabout are to be unblocked, once the above ditch has been dug out.
***********************************
Monday 10 July 2006
7.30pm
The Church Hall, Whitchurch
Attendees: Cllr Foulger – Chairman Cllr Foot Cllr Pain Cllr Shuffill Cllr Bond Cllr Newman 2 residents attended Quintin Ings-Chambers – BCC, Nick Fenn - Neighbourhood Rural Sergeant Council Meeting 478. Parish Forum Nick Fenn introduced himself as Neighbourhood Rural Sergeant. The possibility of merging NAG, Cluster Groups and GC2C meeting dates was discussed to enable attendance by more community representatives. Car parking, speeding and traffic calming issues were discussed. It was agreed that Ryan Whiles would provide copies of a letter produced by the police which could be placed on obstructively parked vehicles. PCSOs were currently being recruited and it was planned that there would be a police presence in the village from October/November. The issue of house alarms was discussed and it was confirmed that current keyholder information should be provided to TVP. It was reported that the streetlight at 22 Ashgrove Gardens was still not working although it had only recently been repaired. It was agreed that the Clerk would follow this up. Quintin Ings-Chambers reported on the A418 public consultation meetings in respect of plans to build a strategic road between Aylesbury and Milton Keynes (known as the Wing bypass) and the Council were advised that a consultation document was available on the website. The Chairman thanked the residents for their interest and assured them their views would be considered. 479. Apologies Cllr David Ryder-Richardson 480. Declarations of Interest None 481. To confirm as a true record the Minutes of the Council Meeting held on 12 June 2006 These were agreed and signed. 482. To discuss any matters arising from those minutes not covered by the Agenda It was agreed that the Council would provide refreshments at the forthcoming Children’s Summer Entertainment event. The Clerk would clarify which date it was to be held on. 483. Planning. The planning application for an extension at 12 Bushmead Road had been refused. 484. Financial Matters The Clerk reported a balance of £3,682.30 in the current account and £32,160.36 in the deposit account. The Clerk would forward a copy of the accounts to Cllrs by email. 485. Highways a. To update of Safer Routes to School;The Clerk advised that Sian Thomas was unable to undertake a traffic calming survey until August/September. b. To update on A413 Changes; The Clerk reported that the work on the Watermead roundabout was in progress without too much disruption. c. To update on bank adjacent to A413; The Clerk advised that AVDC had cleared the bank of rubbish and that he was awaiting a meeting date with the tree surgeon. 486. Footpaths & Footways A complaint had been received in respect of an overhanging hedge obstructing the pathway at 24 Ashgrove Gardens. It was agreed that the Clerk would contact BCC in the first instance. 487. Street Lighting; a. To report on Light repairsIt was agreed that the Clerk would follow up the streetlight at 22 Ashgrove Gardens. b. To update on Replacement program; The Clerk was due to meet with DW Windsor 488. Web Site a. To update on site; Items were still being added to the website www.whitchurch.org. 489. Other Business a. District Councillor Update; It was agreed that the Clerk would write to BT in respect of the red Ds (dangerous) on telegraph poles. b. To update on Recreation ground takeover from AVDC; A meeting had been set with John Leggett at Parrot & Coales on 25 July at 7 High Street. c. Update on Working Party re Play Area; Nothing to report until meeting with John Leggett takes place. d. To agree on A413 bus shelter painting; It was agreed to spend £175 on painting the recently repaired bus shelter. e. To decide on Cricket ground dog bin; The Clerk reported that agreement had been obtained from AVDC, the Cricket Club and the owner to site a dog bin. It was agreed that the Clerk should proceed following receipt of written agreement from the owner. 490. Complete Police Community Feedback Form Nothing to report. 491. Date of meetings 11 September 2006 The Chairman thanked people for their attendance and closed the meeting at 8.45pm.
**************************************
Monday 12th June 2006
7.30pm
The Church Hall, Whitchurch
Attendees: Cllr Foulger – Chairman Cllr Foot Cllr Pain Cllr Shuffill Cllr Bond Cllr Newman Cllr Ryder-Richardson 3 visitors attended 465. Parish Forum The visitors reported a streetlight out in Ashgrove Gardens and expressed concern regarding parking on the pavement in the High Street. The Chairman thanked the residents for their interest and assured them views would be considered. Council Meeting
466. Apologies
None
467. Declaration of Interest
Nothing to declare
468. To agree the minutes of the Annual Council Meeting held on 8th May 2006
These were agreed & signed 469. Matters Arising It was reported that youths were still using and damaging a fence with balls in Ashgrove Gardens leading to the Meadows by the dog bin, which the Council would again report to AVDC. 470. Planning. Nothing to report 471. Highways. a. The Council agreed that they would keep requesting that Sian Thomas should undertake a traffic calming survey of the Village and actively promote at the next Cluster Meeting b. The Council decided that all parking on the pavements in the High Street should be reported to the Clerk, with time and date and vehicle registration number so he could inform TVP. 472. Financial Matters a. The Council approved the accounts to the end of May 474. Street Lighting a. The Clerk reported that he was still endeavouring to find a new contractor to install lights and would report back to the Council. The Council confirmed its decision to purchase 5 new Light Arms. 475. Website Cllr Pain reported that he had been successful in resurrecting the site and would be updating the pages. He agreed to promote the Car Sharing scheme. 476. Other Business a. The Clerk advised that the agreed meeting between Councillors and our solicitors would take place before the next Council meeting to enable Council to decide on the best course of action regarding the Recreation Ground. b. Update on Play Area Working Group – The Group was still awaiting the outcome of the legal position before they could proceed further. c. The recent Cluster meeting was attended by 3 Councillors and among items of concern raised were Highways On Call reaction times, Speeding and Pavement parking, lack of Traffic Calming and the role of the Community Support Officer. d. The Council decided that the Tree Warden should visit the bank adjacent to the A413 and the Clerk would request that BCC should clear up the rubbish that had accumulated. e. The Council agreed to site a new Dog Bin on the cricket pitch subject to approval by the owner. 477. Complete Police Community Feedback Form a. The Council agreed to continue to complete the form and decided to invite the Neighbourhood Police Officer to the next Council meeting. 478. Date of Next Meeting Proposed Monday 10th July 2006 The Chairman thanked people for their attendance and closed the meeting at 8.30pm. ********************************************** Monday 8 May 2006 7.30pm The Church Hall, Whitchurch Attendees: Cllr Foulger – Chairman Cllr Pain Cllr Shuffill Cllr Bond Cllr Newman Cllr Ryder-Richardson 4 visitors attended 450. Apologies Cllr Foot 451. Election of Chairman Cllr Foulger was nominated. The nomination was seconded. There were no further nominations. Cllrs unanimously voted Cllr Foulger as Chairman for the ensuing year. 452. Election of Vice Chairman Cllr Bond was nominated. The nomination was seconded. Cllr Ryder-Richardson was nominated. The nomination was seconded. Cllrs voted and Cllr Ryder- Richardson was duly elected by majority vote as Vice-Chairman for the ensuring year. 453. Acceptance of Office Cllr Foulger signed the Acceptance of Office as Chairman 454. Parish Forum followed by Annual Parish Council Meeting A pothole was reported at the top of Ashgrove Gardens by North Marston Lane. The Clerk agreed to contact AVDC in respect of youths using and damaging a fence with balls in Ashgrove Gardens. It was agreed that the issue of cars habitually parking on the footpaths would be reported at the next NAG meeting. The Chairman thanked the residents for their interest and assured them their views would be considered. 455. To confirm as a true record the Minutes of the Council Meeting held on 10 April 2006 These were agreed and signed. 456. To discuss any matters arising from those minutes not covered by the Agenda No matters arising. 457. Planning. A letter from AVDC in response to the Clerk’s telephone call reporting a complaint in respect of a possible planning contravention was in circulation. The Vicarage had been added as a Listed building – details were in circulation. 458. Highways a. To consider Vehicle Activated Signs A cost of £8k was quoted for Vehicle Activated Signs plus the cost of maintenance. Cllrs discussed other possible traffic calming measures on Oving Road. It was agreed that the Clerk would write to Sian Thomas to arrange a meeting. Further investigation of Vehicle Activated Signs would be postponed pending receipt of costs for speed cushions. Registration numbers of cars habitually parked on footpaths should be reported to the Community Police Officer, Ryan Whiles. The Clerk would investigate bollards in the High Street. 459. Financial Matters a. To approve the accounts to date The Clerk advised that the first trance of the precept had been received and that the VAT rebate of £1300 would be received in full. The Accounts for the financial year 05/06 were approved and signed by the Chairman. 460. Street Lighting a. To update on replacement program It was agreed to refurbish 5 new streetlights and the Clerk reported that he was still endeavouring to find a new contractor. 461. Web Site a. Update on latest information Nothing to report. 462. Other Business a. To decide on Recreation Ground action It was agreed that the Chairman/Vice Chairman and Cllr Pain would meet with John Leggett of Parrot & Coales to resolve outstanding issues b. Update on Play Area Working Group A decision on the land was awaited. c. Report on May FeastThe May Feast was reported to have been a successful event.d. To decide on action re bank adjacent to the A413 It was agreed that Cllrs Bond and Pain would provide the Clerk with a list of the work required in order for him to obtain a quote for clearing of the area. The Clerk would write to Tony Bibbins to thank him for clearing up following the May Feast. It was agreed that Cllr Pain would contact the cricket club in respect of the siting of a dog-bin. The Clerk would add this item to the agenda for the next meeting. 463. Complete Police Community Feedback Form The Clerk would report to TVP cars that were parked on the pavements. 464. Dates of meetings 12 June, 10 July, 11 September, 9 October, 13 November The Chairman thanked people for their attendance and closed the meeting at 9.25pm.
****************************************************
Monday 10th April 2006
7.30pm
The Church Hall, Whitchurch
Attendees: Cllr Foulger – Chairman Cllr Foot Cllr Pain Cllr Shuffill Cllr Bond Cllr Newman 3 visitors attended 436. Parish Forum The visitors commented on the vast improvement in the grass cutting in the village. It was reported that youths were using and damaging a fence with balls in Ashgrove Gardens leading to the Meadows by the dog bin. A pothole was reported at the top of Ashgrove Gardens by North Marston Lane. Council Meeting 437. Apologies Cllr Ryder - Richardson 438. Declaration of Interest 439. To agree the minutes of the Council Meeting held on 13th March 2006 440. Matters Arising No matters arising. 441. Planning Nothing to report 442. Financial Matters 443. Highways a. It was reported that the collapsed road at the end of Weir Lane had been repaired by BCC. b. The Clerk advised that the Safer Routes to School group, via the Chairman of governors, had advised that their application would be submitted and TVP advised that they would support the Schools Group on road safety issues. c. The Clerk reported as a result of the rethink by BCC, regarding the A413 proposed changes, four way traffic lights would replace the Watermead and Horse & Jockey roundabouts, new roundabouts would be installed at Ollife Way and on the A413 for the park & ride 444. Footpaths. a. The Clerk reported that the refund form for Footpath maintenance had been submitted to AVDC 445. Street Lighting a. The Clerk reported that no lights had been repaired. b. The Clerk reported that he was still endeavouring to find a new contractor to install lights and would report back to the Council. 446. Website Cllr Pain reported that he was looking at several options for resurrecting the site. 447. Other Business a. District Councillor Update – Cllr Bond advised that a new bill was going through Parliament, which would give greater powers to Parish Councils b. The Clerk advised that the legal process for the Recreation Ground was still proceeding. Parrot & Coales were acting for the Parish Council and AVDC had agreed, verbally, the exemptions to the Section 106, which the developer had not complied with, would not be encumbered upon the Parish Council. c. Update on Play Area Working Group – The Group had met and the lead councillor, Cllr Pain, reported that they had been successful in obtaining a £5000 grant for play equipment. The Clerk was asked to investigate drainage costs for the recreation ground. 448. Complete Police Community Feedback Form a. The Chairman reported that he attended the NAG meeting and the Clerk would circulate the minutes to all councillors 449. Date of Next Meeting AGM. Proposed Monday 8th May 2006 The Chairman thanked people for their attendance and closed the meeting at 8.50pm.
